Tell us about an invoice discrepancy that you discovered and how you resolved the discrepancy.

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Hari & Umesh

  • Oct 7th, 2005
 

Discrpancies in invoices could be many. Like there might a incorrect amount entered, incorred date or account code combination entered etc. If the amount entered is not matching with the purchase order then the system will place the invoice on hold which will have to be released before going further. If there is no purchase order matching and if you have entered wrong amount and if it is approved then you can reverse the distribution line and create a fresh line for the correct amount.

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Dheerubhai

  • Jul 11th, 2007
 

Discrepancies in invoices could be many. Like there might a incorrect amount entered, incorrect date or account code combination entered etc. If the amount entered is not matching with the purchase order then the system will place the invoice on hold which will have to be released before going further. If there is no purchase order matching and if you have entered wrong amount and if it is approved then you can reverse the distribution line and create a fresh line for the correct amount.

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tigger_rwit

  • May 22nd, 2008
 

Obtain the original order that was placed
Check the order to ensure that there has been a discrepancy
Identify the discrepancy - are there too many items or not enough?
Check the work area to ensure the delivery has not been moved to a different location
Ask a work colleague to check that you have correctly indetified the discrepancy

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subbop

  • Feb 11th, 2009
 

While working in my x organization I found so many discrepancies in invoices mostly vary with Quantity, Rate, payment terms or sending the different goods and so on. If I found discrepancies, I report to the higher authorities and call the vendor immediately about the discrepancies to rectify it. If necessary I send a debit note/memo to vendor or ask him to send credit note/memo for the discrepancies caused.

mumbai18

  • Apr 14th, 2009
 

 The vendor has raised double bill against a single purchase order/work order with different dates but with similar bill no , which i traced with the help of tally data.

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