Payment terms of the invoice Whether posting in ERP is matching with Invoice copy or not Will approve only hold free Invoices if it is a Non-PO based will check whether approver has authority approve invoice total or not If request recieved to make payment via ACH/BACS/EFT need to check whether bank details are available or not If payment requested via manual payment need to verify whether Manual payment request is duly approved from authorised signatory and has AP supervisor approval. If the payment request received for foreign vendor who is not reciding in European region need to have SWIFT details. if vendor is from European region should have IBAN number.
If all the conditions mentioned above are met then it is good to release the payment.
1. Whether the Purchase Oder quantity rate and description matches with the Invoice sent by the seller. 2. Is there any debit note available against the Invoice 3. Whether the MRN (Material Receipt Note) issued by the stores in-charge matches with the Invoice
if the above things are ok we can prepare payment advice for necessary approval from the Dept. Head.
