Accounts Payable - What items of information do you need before you can approve an invoice for payment?

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What items of information do you need before you can approve an invoice for payment?

Total Answers and Comments: 5

Last Update: September 19, 2007

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Submitted by: vaishnavi

Before invoice is approved we need to check the Purchase order number, amount, VAT Number, name......

Above answer was rated as good by the following members:
gaby0424

September 20, 2005 08:18:55

Jennifer

RE: What items of information do you need before you ...

1. Have the goods been received in good order ?

2. Is the quantity/price correct ?

3. Were you expecting any discount ?

4. Is the delivery charge correct ?

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April 03, 2007 05:06:40

NSonweb

RE: What items of information do you need before you can approve an invoice for payment?

The list of items should also include:
Is there a Purchase Order corresponding to the AP Invoice?

And also some very basics like
Is the API addressed to the right company?
Does the API relate to the period of AP processing?

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July 14, 2007 06:41:23

G Konda Babu

RE: What items of information do you need before you ...

Before make payment to the invoice, the following items should be taken into consideration

Whether the goods received are as mentioned as in the purchase order

verify the invoice with purchase order

Whether cash discount lost diducted or/ not (if any)

Whether any advance payment is there or/not

Whether any damage is there for goods and any loss of weight to the goods

Take authorised signature on the invoice by the authorised person

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July 18, 2007 03:01:42

ch.v.rama krishna rao, chirala

RE: What items of information do you need before you ...

Before approval it is mandatory to observe the purchase invoice, debit note, previous payments, purchase discounts, credit period, supplier cash discount policy etc.

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September 19, 2007 06:27:45

vaishnavi

RE: What items of information do you need before you ...

Before invoice is approved we need to check the Purchase order number, amount, VAT Number, name......

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